Assosiation of State Road Transport Undertaking

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Association of State Road Transport Undertakings

ASSOCIATION OF STATE ROAD TRANSPORT UNDERTAKINGS
7/6, SIRIFORT INSTITUTIONAL AREA, AUGUST KRANTI MARG, NEW DELHI- 110 049
PHONE: 26499784/85/86, 26498019, 26496864, 26490482, 26495710
FAX: 91-11-26491137, 26495771 Email: tendercellasrtu@airtelmail.in Website: http://www.asrtu.org
Mode:E-tendering only

NATIONAL COMPETITIVE BID NOTICE NO.1/2008 – 221 st SC (S&C) Dated 03/07/2008

1. Association of State Road Transport Undertakings (ASRTU) is an association representing 58 Public Sector Bus Transport Organisations (STUs) in India. Its member STUs own nearly 1.15 lakh buses (Leyland and Tata) and purchase spares worth about Rs.800 crores a year. ASRTU invites National Competitive Bids and concludes Rate Contracts (RCs) for automobile spares and accessories common to all the STUs. ASRTU’s policy is to encourage quality and competition. For easy and quick access of the vendors to participate in tenders, ASRTU has introduced Electronic Tendering (E-tendering).

2. Bids are invited only from Manufacturers for supply of the items included in the following procurement groups for application in Tata & Leyland vehicles/Buses in Electronic tendering mode only

Sr. No	Name of the Procurement Group	Earnest Money Deposit (EMD) (Rs. Per Procurement Group)
1	PVC & Foam Leather Cloth and Vinyl Flooring for Bus Coaches	10,000/- (Rs.Ten Thousands only)
2	Spring Assemblies & Spring Leaves
3	Cylinder Liners
4	Laminated & Toughened Safety Glass
5	Fasteners (High Tensile) – Bolts & Nuts for Chassis & Bus Body and Self Locking Nuts	6,000/- (Rs.Six Thousands only)
6	Wheel Studs, Wheel Bolts and their Nuts
7	U-Bolts, Centre Bolts, Anchor Bolts & their Nuts for Chassis application and Bus Body U-Bolts
8	Fan Belts
9	Centralized Vehicle Chassis Lubrication System (On-Board)
10	Electronic Bus Ticketing Machine
11	Bus Air Conditioning Units

Spring Steel Flats (SSF)

ASRTU also invite applications from SSF Manufacturers under Vendor Development Registration Scheme (VDRS). SSF Manufacturers approved under VDRS, may be recommended to Spring Assys & Leaves Manufacturers on contract with ASRTU for their SSF requirements.

“Well established vendors having a proven track record of consistent quality products/supplies to vehicle manufacturers and enjoying an image of impeccable product brand may submit their published price list along with applicable discounts for STUs besides rates quoted in the tender. Such vendors shall furnish a declaration/certificate to the effect that the discount offered to ASRTU on their MRP is not less than the discount being offered to other Govt/Semi-Govt departments and their dealers/distributors and stockists.”

3. IMPORTANT DATES OF TENDER

A) Tender Commencement Date : 28/07/2008 11 00 Hrs

B) Tender forms request Last Date : 28/08/2008 18 00 Hrs (along with DD of Rs.3000/- towards cost of tender forms)

C) Tender Closing Date (Last Date to submit e-bid): 29/08/2008 11 00 Hrs

D) Last Date to submit Demand Draft of EMD : 29/08/2008 11 00 Hrs (e-bid stands rejected, if DD of EMD is not received in ASRTU office by this date & time)

E) Tender Opening Date : 29/08/2008 12 00 Hrs

Cost of Tender Forms (Non-Refundable) = Rs. 3000/- Per Procurement Group
The relevant details of Demand Draft for the cost of Tender Forms may be entered at appropriate place provided in e-tender site.
For guidance, please refer Annexure –I enclosed.

5. TENDER DOCUMENTS

i) Free view documents of the tender (i.e. Important Instructions , Volume-2 , Volume-3 , Volume-4 , and Specification & Drawings ) are available at the home page of http://www.mytenderwizard.com/ASRTU . To view / download, click on “ General Documents for Tender Notice 1/2008 – 221 st SC(S&C ) ” link.

ii) For Tender Forms/Documents available to view/download against payment of Cost of Tender Forms, follow the steps
below:

a) Click on e-tender link provided in www.asrtu.org OR directly access tender site using URL http://www.mytenderwizard.com/ASRTU

b) Use ASRTU provided USER-ID & your PASSWORD to log in

c) Vendors not having USER-ID & PASSWORD may contact Tender Cell, ASRTU

d) Vendors must change ASRTU provided password after initial login for security reasons. Click “Modify Password” link to change the password.

e) Procedure to download and upload tender related documents is explained in the e-tendering Vendor Manual available in Vendor Facilities at Home Page for reference/download. However, it is strongly suggested that vendors should attend training on e-tendering as per schedule at Sr. No. 9 below for better understanding.

6. i) The tender documents at 5 (ii) above are made available online only. Tenderers may once again note that last date to submit e-bid (i.e. documents of Volume-1) is on or before 29/08/2008 11 00 Hrs.

ii) Hard copies of documents of Volume-2 & Volume-3 should reach Tender Cell, ASRTU latest by 05-09-2008

7. Tender Cell, ASRTU shall issue bid tender forms on receipt of cost as per S. No. 4 above on any working day starting from 28/07/2008 to 28/08/2008 by 18 00 Hrs.

Earnest Money Deposit (EMD)

E-bid without the EMD will not be entertained, Therefore, tenderers must ensure that the requisite amount of EMD must reach ASRTU office latest by 29 /08/2008 11 00 Hrs . Tender without EMD will be rejected. No previous EMD shall be subject to adjustment against the fresh EMD.

IMPORTANT:

Demand Draft of EMD must be submitted in a separate envelope. Name of Firm, Item and Tender Notice No. should be clearly mentioned on the envelope and back of DD.

ASRTU shall not be responsible in case your e-bid is rejected due to non receipt of EMD Demand Draft. Therefore, you are requested to superscribe the envelop containing EMD Demand Draft as “EMD for Tender”

8. The other charges of the tender as mentioned below are to be paid to ASRTU. Non-payment of these charges shall delay further action on your tender.

a. Works Inspection Charges per factory per location @ Rs.1500/-per inspection.

b. Testing charges as per Testing Charges Schedule ASRTU shall not be responsible for any delay or non-receipt of charges mentioned herein above.

All payments shall be made to ASRTU by way of Demand Draft drawn in favour of the “Executive Director”, ASRTU,
payable at New Delhi.

Tenderers must furnish details of payments in appropriate places of e-bid.

Note

a. Your tender will not be accepted by the system if you have not furnished the complete details in the prescribed format of tender charges as also in the documents as required to be submitted in this tender.

b. ASRTU will not be responsible for any delay or non-submission of Charges/Documents by the due date. This office in any mode other than e-tendering shall accept no tender.

c. Tenderers must read document of Important Instructions carefully and submit the e-bid as also Volume-2 and Volume-3 accordingly.

9. VENDOR TRAINING

In order to explain various features of e-tendering it is planned to organize free of cost vendor training as per the following programme.

Sr. No.	Place	Date	Session	Time	Venue
1	New Delhi	20.8.2008	I	10.30 Hrs	at ASRTU office, New Delhi
2	New Delhi	20.8.2008	II	13.30 Hrs	at ASRTU office, New Delhi

The interested vendors may send their confirmation for attending Training and the session preferred latest by 18/08/2008. It is strongly recommended that attendance at the training will be very useful for familiarization with the procedure of E-tendering.

Secretary
Standing Committee (Supplies & Contracts)

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